Our organisation

The Department has six branches:

In addition to the groups and functions listed below, each branch includes a Development and Support group, to provide direct support to the Deputy CE on strategic and business issues.

Organisational Strategy and Performance branch (OSP) Te Urungi

The role of the Organisational Strategy and Performance branch is to provide strategic management and governance support to the Chief Executive and the Executive Leadership Team. Collectively it is accountable for:

  • facilitating effective governance of the Department
  • leading and facilitating development of the Department's strategic direction
  • working collaboratively with the branches to successfully achieve the Department's strategic priorities.

It has the following groups:

  • Legal
  • Organisational Performance:
    • Strategy and Planning
    • Governance and Assurance

Information and Knowledge Services branch (IKS) Te Tāhuhu Iringa Kōrero

The role of the branch is to:

  • manage the storage, preservation, and conservation of knowledge, information, heritage collections and taonga
  • promote efficient and innovative access to those collections for the benefit of government and New Zealanders
  • manage Ministerial and Secretariat Services.

The Information and Knowledge Service branch includes the following groups and functions:

National Library of New Zealand, Te Puna Mātauranga o Aotearoa

The National Library of New Zealand, Te Puna Mātauranga o Aotearoa is established under its own Act of Parliament. The National Library:

  • develops and maintains the Crown’s documentary heritage collections, principally the Alexander Turnbull Library
  • makes the National Library’s collections accessible in order to provide for the most advantageous use of those collections and resources
  • supplements and furthers the work of other libraries in New Zealand
  • works collaboratively with other institutions having similar purposes, including those forming part of the international library community
  • provides other services that include access to information resources and bibliographic and school services
  • promotes cooperation and work collaboratively with others on library matters within New Zealand and overseas

The National Library has the following four units:

  • Alexander Turnbull Library
  • Content Services
  • Literacy, Learning & Public Programmes
  • Digital New Zealand

Archives New Zealand, Te Rua Mahara o te Kāwanatanga

Archives New Zealand is the guardian of the record of government. Its holdings include the originals of the Treaty of Waitangi, government documents, maps, plans, paintings, film and sound recordings. The General Manager is the Chief Archivist.

Archives New Zealand:

  • manages the Public Records Act 2005 and works with government agencies to administer the Act  
  • makes sure records of government decision making are created and those of long-term value, including digital, are transferred into its care
  • provides recordkeeping advice and information to government agencies
  • makes public archives accessible to government departments, other organisations and the public
  • manages the public archives in a protected and secure environment
  • provides leadership and support for archival activities across New Zealand.

Archives New Zealand has the following four units:

  • Regional & Access Services
  • Archives Management
  • Government Recordkeeping
  • Māori & Community Archives

Find out more about Archives New Zealand, Te Rua Mahara o te Kāwanatanga

Ministerial and Secretariat Services

  • Ministerial Support unit provides office support and staffing to the Prime Minister and Ministers of the Crown and manages Ministerial residential accommodation and Civil List entitlements. It also administers the Beehive website.
  • VIP Transport Service provides a chauffeur-driven service to Ministers and other customers, including the Leader of the Opposition and senior Judges, and manages Ministerial self-drive vehicles.
  • Visits and Ceremonial Office organises and coordinates visits of guests of government, state and ministerial functions and ceremonies and state and official ceremonies. It also organises national commemorative events, such as Anzac Day and provides a flag hire service.
  • Secretariat Support provides secretariat functions for several entities:

Policy, Regulation and Communities branch (PRC) Toi Hiranga

The role of the branch is to:

  • provide policy advice to the Department’s Ministers
  • perform regulatory and compliance functions
  • provide advice and services relating to Ethnic Communities
  • carry out monitoring of, and advice on appointments for a number of Crown Entities

 The Policy, Regulation and Communities branch includes the following groups and functions:

Policy

Regulatory Services

The Department's approach to compliance and enforcement in this area is set out in the document: Minimising Harm - Maximising Benefit

See also: The Department's Prosecution Policy

Office of Ethnic Communities

Local Government Commission

Service Delivery Operations 

The role of the branch is to provide public-facing services and operations forcommunity development grants and advice, passport and citizenship applications, birth, death, marriage, civil union and name change registrations, charities services and identity verification and authentication services.

The Service Delivery and Operations branch includes the following groups of functions:

Community Operations

Community Operations leads the Department’s direct interface with New Zealand communities, primarily by providing information, resources and advice to communities and the administration of grant funding.

We are responsible for delivering community advisory and funding administration services throughout New Zealand and supporting communities to be resilient and achieve their aspirations.

We have 16 service delivery offices located from Kaitaia to Invercargill.

Our services support communities, hapū and iwi groups, organisations and networks to identify their priorities and to develop strategies for achieving them.

For more information see communitymatters.govt.nz

Charities

  • maintains a register of New Zealand charities and promotes confidence in the charitable sector. See Charities website.

Passports

  • provides functions relating to passports operations. See Passports website.

Citizenship

Births, Deaths and Marriages

  • registers and maintains New Zealand birth, death, marriage, civil union and name change information and provides access to that information by issuing certificates and printouts. The BDM office also appoints marriage and civil union celebrants, and issues certificates of no impediment for people who wish to marry or enter into a civil union overseas. See Births, deaths and marriages.

Customer Services

Authentication Unit

The Translation Service

NZ Gazette

Digital Public Service branch (DPS) Te Kōtui Whitiwhiti

The Digital Public Service branch works with and through agencies to drive and deliver customer-centred digital government.

Its role is to support and enable agencies to progress a modern and adaptive public service that can respond to New Zealanders' expectations of faster, more agile, accessible, inclusive and integrated government services. It does this by focusing on building agency capability to work together as a public service, identifying opportunities to design joined-up, responsive and robust digital services that accelerate our shift to a unified public service.

The branch supports the role of the Government Chief Digital Officer in its broader context of driving a more unified digital public service, framed in the Strategy for a Digital Public Service.

The branch is made up of four groups:

System Strategy and Initiatives

The System Strategy & Initiatives Group brings together the strategic functions and the incubation of initiatives and projects. It develops and iterates the Strategy for a Digital Public Service and other Ministerial priorities by developing the building blocks for public sector digital transformation and by seizing opportunities and solving problems at a system level.
Supported by a multidisciplinary team with deep subject matter expertise, and additional specialist functions, this Group is accountable for a work programme of initiatives and projects, strategic thinking and research that build public sector awareness, engagement and ownership of a digital Public Service. This group also provides strategic leadership and central guidance on emerging technologies.

The key strategic relationships for the branch are held in this group, including Ministers, the Digital Government Leadership Group, other functional leadership roles, Chief Executives, DCEs and possibly CFO roles within agencies.

The Te Pou Matahiko role is held within this Group and is designed to guide and advise the GCDO and the branch on engaging with Māori on the digital government strategy and strategic issues that impact Māori, whanau, hapu, iwi, Māori organisations and relevant government agencies. The role is also responsible for linking in to the Department’s Te Aka Taiwhenua strategy and function.

Agency Partnerships and Capability

The Agency Partnerships and Capability Group acts as the ‘change agent’ for the branch by working with and through agencies to plan and execute the digital transformation of the Public Service – ensuring the transformation is underpinned by sound investment and embeds integrated standards and defined investment, integrated services, privacy, security and assurance practices.

The Group brings together the advisory functions that support and enable agencies in the changes they need to make to align with the Strategy for a Digital Public Service. It also provides the holistic view of the GCDO’s relationships and work with public service agencies and sectors, giving the GCDO and the DCE a ‘go to’ point for the overview of agency relationships and the ‘agency by agency state of play’ on digital transformation.
The General Manager Agency Partnerships and Capability also holds the functional leadership role of Government Chief Privacy Officer (GCPO). The GCPO leads an all-of-government approach to privacy and provides agencies with advice to help them build capability.

All-of-Government Services Delivery

The All-of-Government Services Delivery Group brings together the functions that deliver services to or for the public sector, enabling service delivery synergies to be optimised. The Group is responsible for standardising and consolidating agency ICT infrastructure and services and working with the vendor market to deliver modern digital procurement models for digital and ICT.

It also develops and champions all of government web standards and use of common capabilities, as well as providing agencies with centralised ‘essential’ information products and services (e.g. the Gazette and Domain Name Service).
The Group brings together the teams from Commercial Strategy and Delivery (CSD) and Government Information Services (GIS), with some additional capacity introduced in GIS..

Planning, Performance and Support

The Planning, Performance and Support Group develops, maintains and governs the branch-wide workplan, and leads the branch Leadership Team to prioritise, commission and/or decommission work as appropriate.

The group also provides the GCDO and Deputy GCDO with oversight and visibility of progress against all initiatives (lead, support, deliver) in the wider GCDO work programme; leading the Department’s corporate accountability planning, reporting and compliance activities on behalf of the branch; servicing ministerial and government stakeholder needs; and coordinating and supporting the branch’s international engagement.

Organisational Capability and Services branch

The Organisational Capability and Services branch provides corporate support functions to other business groups in the Department, in communications, finance, human resources, ICT support (Technology Services and Solutions), property, procurement and administration. 

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Related Information

Read our Pūrongo Ā Tau – Annual Report 2018/19

Read our Ngā Takune Rautaki – Strategic Intentions 2019-2023

Service Delivery and Operations