Responses to Official Information Act requests

Responses to selected information requests received by the Department of Internal Affairs 

Refno

OIA decision date

Request detail

Link to response

2122-0261 15/10/2021

[A copy of the Cloud Assessment Tool]

2122-0261 
(PDF, 196KB)

2121-0267 8/10/2021

[DIA Briefing Paper to Cabinet on Online Gambling]

2121-0267
(PDF, 762KB)

2122-0134 22/09/21

[NBS activity for DIA owned and leased buildings]

A list of DIA leased and owned buildings and information on building NBS and related risk review documents.

2122-0134 (PDF, 903KB)
2122-0230 29/09/2021

[Selected OIA performance statistics]

2122-0230
(PDF, 760KB)
2122-0173 21/07/2021

A breakdown of processing times for citizenship by grant applications for the month of October 2020.

 2122-0173 (PDF, 778KB)
 2021-0701  30/06/2021

[Takedown of harmful content on social media]

  1. How does the NZ Government notify social media platforms to takedown harmful content? Is it via email? Is it a bespoke technology system?
  2. Can the Government track how long it takes for the request to be actioned by the social media platform?
  3. How does the Government release this information public to allow transparency of what is being taken down?
 2021-0701 (PDF, 799KB)
2021-0660 28/05/2021

There are currently significant delays processing citizenship by grant applications. I would like to know what is the date of the applications currently being processed? Also, could you please advise what is being done to reduce the backlog.

 2021-0660
(PDF, 745KB)

 2122-0088 23/08/2021

A breakdown of applications by month and average number of applications approved every month.

2122-0088 (PDF, 847KB)

 2021-0752 26/07/2021

We would be grateful if you could indicate whether there is any manual, procedure or other form of written set of instructions that is to be used when a person applies for a marriage licence. We assume there is some form of document that provides for the process or procedure to be followed.

We would also be grateful if you could advise us as to whether you are aware of any other cases in which the same mistake, or a similar mistake, has been made by an applicant for a marriage licence. 

 2021-0752 (PDF, 1.5MB)
2122-0102  30/08/2021

[Information relating to the citizenship status of Larry Page]

  1. Any and all citizenship files held by the Department of Internal Affairs (DIA) regarding Larry Page. For clarity, the Page referred to here is the co-founder of Google born 26 March 1973.
  2. Any applications, as well as but not limited to citizenship, the DIA has received or seen copies of.
  3. All internal DIA communications regarding Larry Page.
  4. All communications between the DIA and Page's representatives.
  5. All communications between the DIA and other agencies regarding Page.
  6. All internal reports, briefings, presentations, meeting minutes and memos regarding Page. 
 2122-0102 (PDF, 624KB)
2122-0077 13/08/2021

Could you please break down the $150.00 fee charged as in the photo provided. Where each dollar is used and for what purpose. Why does the marriage certificate have a separate fee?
Also, could you please send me the “Legislation or Act” section or sections regarding “Registering” marriage and to whom the marriage is then entrusted by?

2122-077  (PDF, 867KB)
 2122-0085  23/08/2021

How many times, since 2018 has the Births, Deaths and Marriages records been amended to provide false identities. Under the Security and Intelligence Act BDM records can be amended to provide false identities. How many times has this occurred?

 2122-0855 (PDF, 753KB)
2122-0088 23/07/2021

 A breakdown of applications by month and average number of applications approved every month.

2122-0088
(PDF, 685KB)

2122-0023  30/08/2021

All the cabinet papers and reports to the Ministers regarding Maori wards from 1 June 2020.

2122-0023 (PDF 19.5MB)

2122-0090 17/08/2021

[Processing timeframes for citizenship by grant between 2010-2020]

1. Average processing times for new citizens by grant for the years 2010 to 2020
2. average timeframe from when an application is submitted until –
- a decision is made on whether to approve or not approve the grant of New Zealand citizenship,
- for those approved, being assigned a ceremony date and
- the ceremony date for the applicant

2122-0090
(PDF, 855KB)

2122-0049 16/08/2021 Please tell me why the Department is fast tracking these applications (citizenship by descent) when there are thousands of applications last year to be processed (citizenship by grant). Why double standards? 2122-0049 (PDF, 892KB) 
 2021-0733  16/08/2021 1. Please provide the data for 2021 applications you've processed so far (Monthly). Total number of applications you've received during these months.
2. Also, since January your staff is keep claiming that they're allocating applications received in August 2020. It's been 6 months now & still getting the same answer that August 2020. I mean, really? We deserve to know the truth please.
3. Why the department is not hiring more staff members?? We're aware that you've trained more staff, but I guess that's not enough. Why there is no initiative to remedy this delay? Processing time is increasing day by day and our patience is on the edge.
 2021-0733 (PDF, 1.10MB)
21/22-0027 26/08/2021

1. The amendments made to the Terms of Reference for the Royal Commission of Inquiry into Historical Abuse in State Care and in the Care of Faith-based Institutions (“the Royal Commission”) as outlined in the release from the Hon Jan Tinetti on 23 April 2021: https://www.beehive.govt.nz/release/royal-commission-historical-abuse-scopeadjusted-avoid-timeline-delay

2. All documents relating to the decision to amend the Terms of Reference for the Royal Commission announced on 23 April (“the decision”) including, but not limited to:

 2122-0027 (PDF, 756KB)
21/22-0082 25/08/2021

[Ownership of Lake Taupo]

1. Are the Iwi, who have ownership of the Lake, responsible for the health of the lake, and all costs associated with maintaining it?

2. Do the Iwi receive, or have they received funding(govt) to do maintenance of any type to the lake or surrounds?

3. Through other Treaty Settlements around NZ, what other waterways may come under the same ruling to charge commercial operators?

4. Are (non-commercial) recreational users of waterways that have been returned to Iwi through Treaty Settlements able to be charged by Iwi to use these waterways for recreational purpose? 

2122-0082 (PDF, 219KB)
20/21-0740 20/07/2021

[Information held by DIA in relation to exemptions for compliance with the AMLCFT Act]

We are instructed to make a request under the Official Information Act for all information held by the DIA in relation to exemptions from compliance with the Anti-Money Laundering and Countering Financing of Terrorism Act 2011 (the AML Act) in respect of funding for policies of insurance.

For the avoidance of doubt, this includes all correspondence (internal or external), internal file notes and other documents relating to exemptions from the AML act relating to funding for policies of insurance, whether under the Anti-Money Laundering and Countering Financing of Terrorism Regulations 2011 or otherwise

2021-0740
(PDF, 806KB)

21/22-0021 3/08/2021

[Statistics on AML/CFT enforcement action]

The total number of non-public formal warnings issued from 1 July 2020 until 30 June 2021;

(a) The total number of public formal warnings issued from 1 July 2013 until 30 June 2021;

(b) The total number of enforceable undertakings issued from 1 July 2013 until 30 June 2021; and

The calendar or reporting years in which each of the above were issued.

2122-0021
(PDF, 800KB)
20/21-0736 19/07/2021

I would like to request a list of vacancy (ministerial appointment only, e.g. board member, Lay member, Trustee etc) that the nomination period has been closed but still under consideration by the DIA or relevant Minister.

In your list, can you please included the date that vacancy been advertised, what method you have used to publicly advertise the position and when the vacancy been closed as well.

Also, I would like to know if you have any future opening in 2021. e.g. the position that will call for nomination in the year of 2021 or in the process of obtaining Minster approval to start the recruitment process.

20210736
(PDF, 600KB)

20/21-0688

25/06/2021

[Land information memorandum and certificates of compliance]

Has the Minister ever issued a land information memorandum under s 44A of the Local Government Official Information and Meetings Act 1987? If so, how many? Has the Minister ever issued certificates of compliance under the RMA? If so, how many?

20210688
(PDF, 191KB)

20/21-0723

22/06/2021

[Digital insights report]

Could I get the full report on Digital insights from the public service response to COVID-19.

20210723
(PDF, 3.6MB)

20/21-0671

 21/06/2021 [All advice and communications since 2012 on review or reform of the LGOMIA] 20210671 (PDF, 2.3MB)

20/21-0662

14/06/2021

[Work undertaken by DIA on whether or not to require Councils to only use land value rating]

Paras 142-144 of Ministry of Housing and Urban Development briefing entitled "Improving housing supply and affordability: more information" states that MHUD understands that DIA will shortly report to their Minister on whether to require all local authorities to use land value for rating purposes.

1. I therefore request a copy of all work undertaken by DIA on whether or not to require Councils to only use land value rating.

 20210662
(PDF, 1MB)

20/21-0678

18/06/2021

[Digital insights from the public service response to COVID report]

hello, can I have the full version of this report, please. https://www.digital.govt.nz/dmsdocument/191~report-summary-digital-insights-from-the-public-service-response-to-covid-19/html

20210678 
(PDF, 3.6MB)

20/21-0325

6/01/2021

[Communications between Ministers and information on law changes to change gender on official documents 7 December 2020]

1. all communications between former Internal Affairs Minister Tracey Martin and the new Minister Jan Tinetti regarding the proposed law change to make it easier for transgender people to change their gender on official documents; and

2. all of the information Jan Tinetti has been given on this topic.

20210325
(PDF, 3.8MB)

20/21-0275

21/12/2020

[Advice on Maori Wards to Minister of Local Government 5 December 2017 to 11 November 2020]

1. any advice provided to the Minister of Local Government from the 2017 election through to today on Māori wards in local government; and

2. any internal policy development documents created since the 2017 election through to today on Māori wards in local government.

20210275 
(PDF, 20MB)

20/21-0222

9/11/2020 

[DIA internal review following Whakaari/White Island Eruption 14 October 2020]
Copies of any reports and documents regarding the Department of Internal Affairs' offshore islands internal review, following the Whakaari / White Island eruption.

20210222 
(PDF, 1MB)

20/21-0142

28/09/2020

[Costs of Operation Burnham 4 September 2020]

1. the cost of the Operation Burnham Inquiry {i.e what was spent of the funding allocated to the inquiry as a whole}, ideally itemised where possible; and

2. the cost of any additional departmental or other work incurred by DIA in relation to the Operation Burnham Inquiry.

20210142
(PDF, 250KB)

19/20-0255

17/10/2019

[Rejection of the baby name 'Lucifer']

1.  How does DIA define "reasonable person"?
2.  Does DIA make any attempt to incorporate different cultures/faiths/paths/belief systems into their considerations when approving or disapproving a name? If you do how do you do that? Do you have a committee of people of many faiths, paths and belief systems to help make the decision?
3.  How many people are involved in the decision about name approval and what are their positions? How does that process work?
4.  I would like a list of all names reject in the last ten years. For each name there should be an explanation of the grounds that it was rejected. Not just something vague like "a reasonable person would find it offensive" but an explanation of why DIA decided that a reasonable person would find it effective

 19200255 
(PDF, 251KB)

19/20-0267

17/10/2019

[RealMe renewal statistics]
Please provide me with statistics that describe the current proportion of individuals that do not renew – e.g. for every 100 renewal emails sent, what proportion do not renew by the stated deadline.

19200267 
(PDF, 733KB)

19/20-0227

08/10/2019

[Celebrant Statistics]
1.  The total number of new Independent Celebrants registered
2.  The total number of Independent Celebrants re-registering
3.  The number of Independent Celebrants performing only 1 ceremony
4.  The number of Independent Celebrants performing 2-5 ceremonies

19200227 
(PDF, 1.8MB)

19/20-0229

02/10/2019

[1840 intranet content]
A screen shot of the 1840 intranet story (including the accompanying image), "75 different ethnicities bring diversity to DIA".  This story is from 2015 or 2016.

19200229 
(PDF, 3.5MB)

19/20-0202

30/09/2019

[Marriages of non-NZ Citizens/residents]
Information on numbers of marriages of foreign (tourist / non-NZ residents or NZ citizens not residing in NZ) by areas across New Zealand.

19200202 
(PDF, 1MB)

19/20-0208

30/09/2019

[Lottery Grants Board]
I understand there are many lottery committee that make decision on various grants application, however the member sitting on the committee are unable to be found at any government website. I did tried "Community matters" website, but able to find their information. Can you please let me know why their information are not public available? Given they are making lots of big grants decision, I think the public deserve to know who they are. Also can you please forward me any internal papers/memos that discuss this matter. If it has not been discuss internally, may I raised that to Lottery Grants Board for their discussion.

19200208 
(PDF, 1.4MB)

19/20-0200

27/09/2019

[Celebrant statistics - Dunedin]
The following information broken down each year from 2016-2018 (inclusive), and year to date 2019 for the Greater Dunedin area:
- Total number of marriages registered by an independent celebrant;
- Total number of marriages registered by organisational celebrants,
- Total number of civil unions registered by an independent celebrant;
- The (approx) 30 independent celebrants that have officiated the greatest amount of marriages;

19200200 
(PDF, 1.1MB)

19/20-0201

27/09/2019

[Celebrant statistics - Hawkes Bay]
The following information broken down each year from 2016-2018 (inclusive), and year to date 2019 for the Hawkes Bay area:
- Total number of marriages registered by an independent celebrant;
- Total number of marriages registered by organisational celebrants,
- Total number of civil unions registered by an independent celebrant;
- The (approx) 30 independent celebrants that have officiated the greatest amount of marriages;

19200201 
(PDF, 1.2MB)

19/20-0203

27/09/2019

[Celebrant statistics - Waikato region and NZ]
‘The top or top 5 celebrants based on ceremonies performed in the Waikato region and in New Zealand

19200203 
(PDF, 1MB)

19/20-0197

24/09/2019

[Statistics on birth registrations]
1.     the number of births registered for the 2019 year to date
2.     The number of late birth registrations - i.e. registered after the follow up letter was issued by yourselves.

19200197 
(PDF, 773KB)

19/20-0166

17/09/2019

[Official documentation of gender]
1.  When did New Zealand start recording data on people seeking to change their sex/gender on official documentation?
2.  What have the rates of people seeking to change their sex/gender been year on year?
3.  Are there any explanations available for year on year changes?
4.  Over the years, what processes have people needed to follow to change their sex/gender?
5.  How have these processes allowed for minors to change their sex/gender?
6.  What legislation/regulations have determined these processes?
7.  What have been the landmark legislative or policy changes affecting people's ability to change their sex/gender?
8.  Are there any known historical cases where a person's decision to legally change their sex/gender invalidated their marriage?
9.  Could you send me any complaints data, historic and current, you collect in relation to processes to change sex/gender?
10.  Could you send me any internal reviews that have looked at the status of transgender people, and/or issues to do with recording their gender on official documents?

19200166 
(PDF, 1MB)

19/20-0167

13/09/2019

[Official documentation of Gender]
1.  The number of people who changed the ‘sex’ marker on their passport between 1 January 2018 and the end of December 2018. Could you please provide that number?   During that time, how many people changed from
- M to X,
- from M to F,
- from F to M,
- and from F to X? [Please give specific numbers for each category where possible]
2.  The number of males who have successfully had their birth certificate sex marker changed to read ‘female’ in between Jan 1 2018 and the end of December 2018.  How many males legally changed the ‘sex’ marker on their birth certificate to read ‘female’ between 1 January 2018 and the end of December 2018?
3. The number of females who have successfully had their birth certificate sex marker changed to read ‘male’ in between Jan 1 2018 and the end of December 2018.  How many females legally changed the ‘sex’ marker on their birth certificate to read ‘male’ between 1 January 2018 and the end of December 2018?
4. Under 18’s change of birth certificate sex.
• How many under 18 year olds had their birth certificate sex marker altered from 1 January 2018 to the end of December 2018?
• How many of those under 18 year olds had their marker changed from M to F?
• How many of those under 18 year olds had their marker changed from F to M?
Thank you very much for your effort and time in answering these questions,

19200167 
(PDF, 980KB)

19/20-0145

06/09/2019

[Waikato Marriage Statistics]
I'd like to receive the following information broken down each year from 2015-2018 (inclusive), and year to date 2019 for the Waikato Region:
- Total number of marriages registered by an independent celebrant;
- Total number of civil unions registered by an independent celebrant;
- The (approx) 30 independent celebrants that have officiated the greatest amount of marriages; and
- The (approx) 30 independent celebrants that have officiated the greatest amount of civil unions.

19200145 
(PDF, 1.3MB)

19/20-0177

06/09/2019

[the number of marriages across the North Shore of Auckland in 2018 and in 2008]

19200167 
(PDF, 980KB)

19/20-0150

30/08/2019

[Marriages in Martinborough]
How many marriages were conducted in Martinborough in October 2018- April 2019

19200150 
(PDF, 683KB)

19/20-0114

28/08/2019

[Advertising, influencers, most recent campaign, and any changes following Christchurch attacks]
1.  your total advertising spend
2.  online advertising spend
3.  the proportion of your online advertising spend that goes on: Facebook, You Tube, Instagram, specific “influencers”, SEO, online news sites, other sites.
4.  please indicate if this spend was general, or on specific campaigns
5.  for your most recent campaign, where possible, please provide success measures or reports ie. click through or engagement data or briefings with this information contained
6.  Please also indicate in writing, and attach relevant documents, if your agency implemented a policy change on online spending post the March mosque attacks and/or the Christchurch Call.

19200114 
(PDF, 2.6MB)

19/20-0053

26/08/2019

[Wedding location statistics]
For the Whangaui area, since the start of electronic records (accessible records) the following information:
VENUE: Weddings per year broken into categories:
ACCOMODATION VENUE
COMMUNITY CENTRE
COUNRTY HOUSE VENUE
GOVT/COUNCIL FACILITY
AT HOME
MARAE
OUTSIDE OPTION (GARDEN)
OUTSIDE OPTION (WATERFRONT)
PLACE OF WORSHIP
WINERY/ HOSPO VENUE
OTHER - PUBLIC
OTHER - PRIVATE

TYPE: Weddings per year broken into the categories:
Registrar
Independent celebrant
Organisational celebrant. 

19200053 
(PDF, 961KB)

19/20-0087

22/08/2019

[Baby names for Takapuna, Milford, Forrest Hill and Castor Bay]
1.  Numbers of births recorded in the Milford, Takapuna, Forrest Hill and Castor Bay area,
2.  The five most common names given to babies in the Milford, Takapuna, Forrest Hill and Castor Bay area,
3. Were there any names refused, what those names were, and if possible, the grounds for refusal
4. For people living in the Milford, Takapuna, Forrest Hill and Castor Bay area, how many marriages were registered and how many civil unions
5. Were there any marriages refused, if so, on what grounds
(The area would be Takapuna, Milford, Forrest Hill and Castor Bay - I can note those provisos in a resulting story. In the years 2018 and 2008:)

19200087 
(PDF, 1MB)

19/20-0148

22/08/2019

[Citizenship ceremony funding]
I am interested to know about the Citizenship Ceremonies that are held by local councils.
Questions please:
1. What funding is provided to local councils when they perform such activities?
2. Does the Mayor/Deputy receive any remuneration from central government?

19200148 
(PDF, 694KB)

19/20-0090

22/08/2019

[Air travel costs]
1. Total number of airline tickets purchased in 18/19 financial year.
2. Breakdown by domestic vs international.
3. Any internal plans to reduce airline travel.
4. Job titles of the top 5 travellers.
5. Any other information that would help the public understand the departments use of airline travel.

19200090 
(PDF, 2MB)

19/20-0083

21/08/2019

[Statistics on Celebrants]
1.  Total number of marriages registered by an independent celebrant;
2.  Total number of civil unions registered by an independent celebrant;
3. The (approx) 30 independent celebrants that have officiated the greatest amount of marriages; and
4.  The (approx) 30 independent celebrants that have officiated the greatest amount of marriages.

19200083 
(PDF, 1.5MB)

19/20-0079

19/08/2019

[Leave entitlement]
1.  How many days of each leave type do you provide to your employees? (AL, Sick leave, Any special leave etc.)
2.  Can staff purchase additional leave? If yes, how many days?
3.  Do you offer extra days (council days etc) as a compensation for Christmas shutdown period? If yes, how many days?
Please let me know if you have any questions.  

19200079 
(PDF, 843KB)

19/20-0081

19/08/2019

[Ministers staying in Trump branded properties]
I understand you have some responsibility for government overseas travel. Can you please confirm whether a minister, Member of Parliament, or any government or Parliamentary employee of whom you are aware has stayed (in 2016, or later) in a Trump-branded property, paid for out of taxpayer funds?
If so, can you please provide the details of this stay, including, if the person is a Minister, member of Parliament, or state sector CEO or board member, their name.

19200081 
(PDF, 718KB)

19/20-0061

16/08/2019

[Time spent by users when submitting photos in passport renewal system]
1.  How many people in a year have their photos rejected, at least once, only because of the Initial Hurdle?
2.  How many people a year continue to have their photo rejected because of the Initial Hurdle and fail to complete the online application for a passport because they do not get past the photo section of the online application?
3.  On average, how many photos do people have rejected because of the Initial Hurdle before they are rejected on other criteria or they submit an acceptable photo?
4.  How many people fail to pass the initial hurdle, come back at least a day later and have their photo accepted on the first attempt?   I intend to use this information as an indication of the number people who give up trying to cross the Initial Hurdle and go to the time and expense of getting a professional passport photo taken.
5.  Any other information you have that would assist me in my endeavour to estimate the time wasted because of the Initial Hurdle?
6.  What monitoring is done of the photo section of the online passport renewal system to ensure it is fit for purpose?

19200061 
(PDF, 1MB)

19/20-0076

16/08/2019

[Comms/PR staffing statistics]
1. How many comms / PR staff did  you employ (FTE) for the years ending  June 30 2014 and 2019?
2. How many comms / PR people did  you employ (FTE) on contract for the years ending  June 30 2014 and 2019?
3. How much was your comms/PR budget for the years ending June 30 2014 and 2019?
4. What proportion of the comms/PR  budget was spent on outside comms/PR consultants or contractors?
5. How many media enquiries did you receive for the years ending June 2014 and 2019?
6. What is your target turnaround time for media enquiries?
7. How often did you meet the target response time  last year?
8. What proportion of time did your comms/PR team spend on responding to media enquiries last year?
9. How many live (in person or by phone) media interviews did your  chief do last year?
10. If you have a policy or guidelines on how comms/PR staff should respond to media enquiries, please provide a copy.
11. How  many of your current comms/PR employees are former journalists?
12. What is the range of salaries paid to your comms/PR staff from lowest to highest?

19200076 
(PDF, 1.8MB)

19/20-0007

29/07/2019

[Statistics on overseas marriages and information on forced marriages]
1. Data on the number of marriages that have occurred overseas involving people under the age of 18 that have been registered with Births, Deaths and Marriages since 2009, broken down by year, region, age of parties, country of marriage, nationality of parties.
2.  Information/procedures/policies/reports about how to assess forced and underage marriage given to staff

19200007 
(PDF, 1.4MB)

19/20-0003

29/07/2019

[Data collection on Library computers]
1. Are MAC addresses recorded when using your own device connected to the APNK WiFi?
2. Are keyloggers running on any of the library computers - either internally or remotely?
3. Are any passwords entered on the network recorded?
4. Does the APNK or National Library of New Zealand record browsing history?
5. Does the APNK or National Library of New Zealand share data collected from its users (if it does collect data that is) with other government agencies? EG: Department of Internal Affairs, New Zealand Police, Inland Revenue, Work and Income, New Zealand Security Intelligence Service.
6. Do any government agencies have remote access to watch computers in real time using Remote Frame Buffer protocol (RFB) software such as VNC Viewer or similar?

19200003 
(PDF, 893KB)


See also: Proactive releases
See also: How to make an Official Information Act request