The Department of Internal Affairs

Te Tari Taiwhenua | Department of Internal Affairs

Building a safe, prosperous and respected nation


Legal › Privacy › Privacy Births, Deaths and Marriages Online

Information collected about you?

As part of your record order the Department will collect the following information from you to process your request:
  • name
  • who the certificate is to be addressed to
  • delivery address
  • email address
  • phone number

If you are ordering non-historic records the Department will also collect the following information from you to verify your identity:
  • name at birth
  • date of birth
  • place of birth
  • gender

Access to information

If you wish to see or correct your information relating to your order please contact us for further details.


The Department will make sure the information you provided is not damaged or shared inappropriately. We take special care to ensure that only authorised people are able to view your information.

Access Register

The Department keeps an access register, which is a record of who applies for certificates. Your name will be recorded here for any certificates you order, with the exception of death certificates. You can request a copy of the access register record at any time.

Information sharing

We will not share the information you provide as part of your certificate order with any other party unless authorised to do so for law enforcement purposes.

Statistical information collected

The Department may collect statistical information about your visit to our website to help us improve it. This information does not identify individuals and makes use of cookies. A cookie is a piece of code that creates a file on your computer to track the pages that you view on our website. We use Google Universal Analytics to collect and analyse details about the use of our website. You may turn off cookies at any time. Most browsers have a feature that allows the user to refuse cookies, or issues a warning when cookies are being sent. Turning off cookies will not affect your ability to use this site.

The information Google Analytics collects includes:
  • the first three parts of the IP address of the device
  • the pages accessed on our site and the links clicked on
  • the date and time the site was visited
  • the referring site (if any) through which you clicked through to this site
  • the operating system (e.g., Windows 7, Mac OSX) on the device used
  • the type of web browser used (e.g. Internet Explorer, Mozilla Firefox)
  • other incidental matters such as screen resolution and the language setting used
The data is collected and stored on the Google server and is viewable by authorised staff as detailed within their privacy policy. We do not share this information with any other agency.

Use of information within testing

Our current systems mean that we sometimes need to use your information for testing purposes. Where such testing takes place, the Department will make sure your information is not damaged or viewed by anyone who is not authorised.