Services › Apostille Certification
How long does it take Applications are currently taking up to 7 working days to issue from the date received. Christmas and New Year holiday hours Our office will close at 12:00pm Friday 23 December 2016 and will reopen Wednesday 4 January 2017.
Our office DOES NOT accept Justice of the Peace or Solicitor certified documents. Please ensure that you have confirmed application details with the relevant Foreign Embassy or Authority that you are submitting the document to.
Important Apostille Information
NON-GOVERNMENT issued DOCUMENTS:
Before certain New Zealand issued documents can be used overseas, document legalisation or authentication may be necessary. It is required by overseas officials who are not able to determine on sight the authenticity of New Zealand issued documents. Apostille Certificates are available for use in countries that have signed the Hague Convention abolishing the requirement of legalisation for foreign public documents. To check the country you are sending your documents to accepts Apostille certificates please click on the Document Authentication Homepage to the left.
Many countries or authorities have specific requirements about translations and processing the documents individually or as sets.
Please view the Translation Service webpage for fees and further details.
1. We accept original birth, death, marriage*, and change of name certificates issued in New Zealand as long as:
they have the round seal of the Registrar of Births Deaths and Marriages (or the Registrar-General).
Some older certificates do not have a seal and so new certificates need to be ordered from Births Deaths and Marriages. You can call them on 0800 22 52 52 (from overseas +64 4 463 9362) or download their application forms at www.bdm.govt.nz
*We do not accept the marriage document that you signed on your wedding day (the Copy of Particulars of Marriage). We can only accept an official marriage certificate that you ordered after your wedding.
2. We accept documents bearing the seal and/or signature of an approved GOVERNMENT agency
such as a Court, a Police station, the New Zealand Qualifications Authority (NZQA), the New Zealand Food Safety Authority (NZFSA), the Inland Revenue Department (IRD).
Criminal Conviction Letters from the Ministry of Justice:
When you apply for the letter, you choose if it is emailed or posted to you. Ministry of Justice will not send the letter directly to the Authentication Unit.
If you choose to have the letter emailed to you: On receipt forward the email you receive plus the Authentication Application form to email@example.com.
If you choose to have the letter posted to you: On receipt post the letter you received plus the Authentication Application form. Please do not scan these to us.
Order your Criminal Conviction Letter here: Ministry of Justice
Companies Office documents:
The Companies Offices generates Certificates of Incorporation, Certificates of Registration and Company Extracts for Limited companies which you can receive by email from their website. You can send these to us by email or in hardcopy.
We can provide an e-Apostille for these certificates.
To order these documents please go to:
Ordering Incorporation or Extract
We cannot authenticate an original NZ Passport.
Option 1: Send a copy of the NZ Passport which has been notarised by a NZ Notary Public & the ‘Request for Authentication or Apostille of Document’ form.
Option 2: Courier the following to The Authentication unit:
1. Your NZ Passport.
2. ‘Request for Authentication or Apostille of Document’ form.
3. Tick on the form you want your documents returned by courier (fee applies)
4. In the comments field request your passport be certified as a true copy and then Authenticated.
The Authentication Unit will arrange to have your NZ Passport certified as a true copy by the Passport Office (this can take up to 5 days plus the time to Authenticate the document).
There is no fee to have the Passport certified as a true copy but fees apply to have the copy Authenticated.
NZ Drivers Licence
We cannot authenticate an original NZ Driver Licence. You must provide a copy that has been certified by the issuing office or notarised by a NZ Notary Public
3. We do NOT accept documents that have not been issued by the government:
Non-government issued documents such as school reports or university certificates, powers of attorney, contracts, employment references, bank statements, Chamber of Commerce certificates and any other document written by a company, non-government agency or individual need to be notarised by a Notary Public in New Zealand before you send it to our office. The Notary Public will sign the document and affix his/her seal to it. They may sign and seal a copy of the document. You can find a list of Notaries in your area on their website here or in the Yellow Pages telephone book. The Notary Public will charge a fee.
We cannot authenticate documents certified by a solicitor or a Justice of the Peace.
Please note we will immediately return your unprocessed documents to you if you submit solicitor or Justice of the Peace certified or signed documents.
How to obtain an Apostille Certificate:
Click here for our Application Form (.pdf) 73k*
*This document is in Adobe Acrobat (.pdf) format. You need to have the Adobe Acrobat Reader installed on your computer. You can download a free version from the Adobe site.
Send the document, with the completed application form, to us:
Authentication Unit, Level 5, 120 Victoria Street, Te Aro, Wellington 6011
Counter hours: 9am - 4pm, Monday to Friday
Authentication Unit, c/- Level 6, 120 Victoria Street, Te Aro, Wellington 6011
or by post:
Authentication Unit, Department of Internal Affairs, PO Box 805, Wellington 6140
You can request a paper Apostille, an e-Apostille, or both.
A paper Apostille is a certificate we attach to your document with a ribbon and embossed seal.
An e-Apostille is an electronic version of an Apostille certificate which we can email to you.
Make sure you have enclosed:
1. The application form or a covering letter. Please tell us whether you require a paper Apostille, an e-Apostille, or both and if you require a translation.
2. The document to which the Apostille is to be attached. If there is more than one document you may need to check with the end-user whether the documents can be processed as a set or whether they must be treated separately. Documents in a set will be tied together. If they have been issued by different agencies they must be processed separately.
A set is one or more documents issued by the same authority. For example, Birth and Marriage certificates issued by the Registrar of Births Deaths and Marriages can be issued as one set. A notarised document, which has a different issuing authority and seal, must be issued with a separate Apostille.
The fee is $32 NZD (incl. GST) for one Apostille certificate and
$15 NZD for each additional Apostille certificate ordered at the same time.
An e-Apostille costs the same amount as a paper Apostille. Fees are based on the total number of Apostilles/e-Apostilles you order.
(e.g. 1 paper Apostille and 1 e-Apostille will cost $47 in total)
1 Apostille certificate = $32
2 Apostille certificates = $47
3 Apostille certificates = $62
4 Apostille certificates = $77
5 Apostille certificates = $92
You can pay by:
Phone: (+64) 4 460 2221 | Freephone: 0800 872 675
Office hours: Monday to Friday 8:30am - 5:00pm
Return of documents
To verify your e-Apostille please click on the red seal in the signature panel, then validate the signature by selecting signature properties (as seen in the images below). Please note this secure digital certificate is based on Adobe technology and is best viewed in Adobe Reader 8.0+. If you are having trouble verifying this panel please consider opening the e-Apostille in Adobe Reader (free download).
1. To verify your e-Apostille please click on the red seal in the signature panel
2. Validate the signature by selecting signature properties (in the Signature Validation Status panel)
Links to further information
How long does it take
Applications are currently taking up to 7 working days to issue from the date received.
Christmas and New Year holiday hours
Our office will close at 12:00pm Friday 23 December 2016 and will reopen Wednesday 4 January 2017.
Our office DOES NOT accept Justice of the Peace or Solicitor certified documents.
Please ensure that you have confirmed application details with the relevant Foreign Embassy or Authority that you are submitting the document to.