The Department of Internal Affairs

The Department of Internal Affairs

Te Tari Taiwhenua

Building a safe, prosperous and respected nation


Services › Apostille Certification

How long does it take

Applications are currently taking up to 7 working days to issue from the date received.


Our office DOES NOT accept Justice of the Peace or Solicitor certified documents.

Please arrange notarisation from before submitting your
non-Government issued documents to our office for processing.
Further details are listed below in our requirements section.

Before certain New Zealand issued documents can be used overseas, document legalisation or authentication may be necessary. It is required by overseas officials who are not able to determine on sight the authenticity of New Zealand issued documents. Apostille Certificates are available for use in countries that have signed the Hague Convention abolishing the requirement of legalisation for foreign public documents. To check the country you are sending your documents to accepts Apostille certificates please click on the Document Authentication Homepage to the left.

Please ensure that you have confirmed application details with the relevant Foreign Embassy or Authority that you are submitting the document to.
Many countries or authorities have specific requirements about translations and processing the documents individually or as sets.
Please view the Translation Service webpage for fees and further details.

Document Requirements:

1. We accept original birth, death, marriage*, and change of name certificates issued in New Zealand as long as:
they have the round seal of the Registrar of Births Deaths and Marriages (or the Registrar-General).
Some older certificates do not have a seal and so new certificates need to be ordered from Births Deaths and Marriages. You can call them on 0800 22 52 52 (from overseas +64 4 463 9362) or download their application forms at

*We do not accept the marriage document that you signed on your wedding day (the Copy of Particulars of Marriage). We can only accept an official marriage certificate that you ordered after your wedding.

2. We accept documents bearing the seal and/or signature of an approved GOVERNMENT agency
such as a Court, a Police station, the New Zealand Qualifications Authority (NZQA), the New Zealand Food Safety Authority (NZFSA), the Inland Revenue Department (IRD), or a New Zealand Embassy or Consulate overseas.

Criminal Conviction Letters from the Ministry of Justice:
When you apply for the letter, you choose if it is emailed or posted to you. Ministry of Justice will not send the letter directly to the Authentication Unit.
If you choose to have the letter emailed to you: On receipt forward the email you receive plus the Authentication Application form to
If you choose to have the letter posted to you: On receipt post the letter you received plus the Authentication Application form. Please do not scan these to us.
Order your Criminal Conviction Letter here: Ministry of Justice

Companies Office documents:
The Companies Offices generates Certificates of Incorporation, Certificates of Registration and Company Extracts for Limited companies which you can receive by email from their website. You can send these to us by email or in hardcopy.
We can provide an e-Apostille for these certificates.
To order these documents please go to:
Ordering Incorporation or Extract

Passports/Driver Licences
We cannot authenticate an original Passport or Driver Licence. You must provide a copy that has been certified by the issuing office or notarised by a Notary Public.

3. We do NOT accept documents that have not been issued by the government unless:
they are notarised by a Notary Public here in New Zealand or
if you are overseas you may be able to obtain a certified copy of your document from a New Zealand Embassy or Consulate, which you can then send to us.

Non-government issued documents such as school reports or university certificates, powers of attorney, contracts, employment references, bank statements, Chamber of Commerce certificates and any other document written by a company, non-government agency or individual need to be notarised by a Notary Public in New Zealand before you send it to our office. The Notary Public will sign the document and affix his/her seal to it. They may sign and seal a copy of the document. You can find a list of Notaries in your area on their website here or in the Yellow Pages telephone book. The Notary Public will charge a fee.

We cannot authenticate documents certified by a solicitor or a Justice of the Peace.

Please note we will immediately return your unprocessed documents to you if you submit solicitor or Justice of the Peace certified or signed documents.

How to obtain an Apostille Certificate:

Click here for our Application Form (.pdf) 73k*

*This document is in Adobe Acrobat (.pdf) format. You need to have the Adobe Acrobat Reader installed on your computer. You can download a free version from the Adobe site.

Send the document, with the completed application form, to us:

in person:
Authentication Unit, Level 5, 120 Victoria Street, Te Aro, Wellington 6011
Counter hours: 9am - 4pm, Monday to Friday

by courier:
Authentication Unit, c/- Level 6, 120 Victoria Street, Te Aro, Wellington 6011

or by post:
Authentication Unit, Department of Internal Affairs, PO Box 805, Wellington 6140

You can request a paper Apostille, an e-Apostille, or both.
A paper Apostille is a certificate we attach to your document with a ribbon and embossed seal.
An e-Apostille is an electronic version of an Apostille certificate which we can email to you.

Make sure you have enclosed:

1. The application form or a covering letter. Please tell us whether you require a paper Apostille, an e-Apostille, or both and if you require a translation.

2. The document to which the Apostille is to be attached. If there is more than one document you may need to check with the end-user whether the documents can be processed as a set or whether they must be treated separately. Documents in a set will be tied together. If they have been issued by different agencies they must be processed separately.

A set is one or more documents issued by the same authority. For example, Birth and Marriage certificates issued by the Registrar of Births Deaths and Marriages can be issued as one set. A notarised document, which has a different issuing authority and seal, must be issued with a separate Apostille.

3. Payment

The fee is $32 NZD (incl. GST) for one Apostille certificate and
$15 NZD for each additional Apostille certificate ordered at the same time.
An e-Apostille costs the same amount as a paper Apostille. Fees are based on the total number of Apostilles/e-Apostilles you order.
(e.g. 1 paper Apostille and 1 e-Apostille will cost $47 in total)

1 Apostille certificate = $32
2 Apostille certificates = $47
3 Apostille certificates = $62
4 Apostille certificates = $77
5 Apostille certificates = $92

You can pay by:
  • Cheque or money order made out to The Department of Internal Affairs; or
  • VISA, Mastercard or American Express details (card number, expiry date and name of cardholder); or
  • Invoice - available for frequent New Zealand based corporate customers; or
  • Cash or EFTPOS - if you visit our office.

Contact Details:
Phone: (+64) 4 460 2221 | Freephone: 0800 872 675
Office hours: Monday to Friday 8:30am - 5:00pm

    Return of documents

    • We will send your documents to you by standard post unless you provide a prepaid self-addressed courier bag or buy a return courier bag from us.
    • Courier bags for delivery within NZ cost $5.
    • International courier fees are: $14 to Australia | $19 to Asia-Pacific countries | $24 to the United States | $29 Rest of World (incl. Canada) | Remote area fees may also apply

    e-Apostille Verification:

    To verify your e-Apostille please click on the red seal in the signature panel, then validate the signature by selecting signature properties (as seen in the images below). Please note this secure digital certificate is based on Adobe technology and is best viewed in Adobe Reader 8.0+. If you are having trouble verifying this panel please consider opening the e-Apostille in Adobe Reader (free download).

    1. To verify your e-Apostille please click on the red seal in the signature panel
     To verify your e-Apostille please click on the red seal in the signature panel

    2. Validate the signature by selecting signature properties (in the Signature Validation Status panel)
    Validate the signature by selecting signature properties (in the Signature Validation Status panel)

    Links to further information

    *These documents are in Adobe Acrobat (.pdf) format. You need to have the Adobe Acrobat Reader installed on your computer. You can download a free version from the Adobe site.