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Apostille Certification
Before certain New Zealand issued documents can be used overseas, document legalisation or authentication may be necessary. It is required by overseas officials who are not able to determine on sight the authenticity of New Zealand issued documents.
If the document is to be used in any country not specified above, you need an Authentication Certificate. Click here for more information about Document Authentication. Click here for APPLICATION FORM (.pdf) 55k* *This document is in Adobe Acrobat (.pdf) format. You need to have the Adobe Acrobat Reader installed on your computer. You can download a free version from the Adobe site. Your documents need to meet certain requirements before you send them to us: 1. A birth, marriage*, death or change of name certificate issued in New Zealand: Send the original document to us if it has the round seal of the Registrar of Births Deaths and Marriages (or the Registrar-General). Some older documents do not have a seal and so new certificates need to be ordered from Births Deaths and Marriages. You can call them on 0800 22 52 52 (from overseas +64 4 474 8150) or download their application forms at www.bdm.govt.nz *We cannot authenticate the marriage certificate that you signed on your wedding day (the Copy of Particulars of Marriage). We can only authenticate an official marriage certificate ordered after the wedding.
2. A document bearing the seal and/or signature of an approved government agency such as a Court, a Police station, the NZQA, the NZFSA, IRD, etc: Send the original to us. Criminal Conviction Letters from the Ministry of Justice: When ordering these please ask the Ministry of Justice to print the Criminal Conviction Letter on their blue logo paper with an ink signature. We cannot attach an Apostille to black and white letters. Please follow the instructions on their website (these apply for all Hague Convention countries) : Ministry of Justice Companies Office documents: Certificates of Good Standing, Incorporation and Extracts are available electronically from the Companies Office website. You need to request these via email so that they contain a validation code. You can then email (or post) them to us and we can validate them and attach an Apostille. We can also provide an electronic Apostille (e-Apostille) so that the documents can continue electronically. To order these documents please go to: Ordering Incorporation or Extract Ordering Good Standing Passports/Driver Licences We cannot authenticate an original Passport or Driver Licence. You must provide a copy that has been certified by the issuing office or notarised by a Notary Public. 3. Documents that are not issued by the government: Documents such as contracts, references, powers of attorney, academic documents*, Chamber of Commerce certificates and any other document not issued by the government needs to be notarised by a Notary Public in New Zealand before you send them to our office. The Notary Public will sign the document and affix his/her seal to it. You can find a list of Notaries Public for your area in the Yellow Pages of your telephone book. The Notary Public will charge a fee. You then need to send us only the notarised copy, not the original. We cannot authenticate documents certified by a solicitor or a JP. *All documents issued by a school or university will need to be notarised before you send them to us. We cannot authenticate original documents issued by schools or universities. We can only authenticate original documents issued by the New Zealand Qualifications Authority (NZQA) and the Ministry of Education. Contact Details Send the document to us: by courier: Authentication Unit, Level 13, Prime Property Tower, 86-90 Lambton Quay, Wellington 6011 or by post: Authentication Unit, Department of Internal Affairs, PO Box 805, Wellington 6140 Other contact details: email: authentication@egs.govt.nz Phone: (04) 470-2928 Freephone: 0800 872 675 Fax: (04) 470-2921 Authentication Officers: Carlee Reid, Shannan Wong, Rita Foaese Make sure you have enclosed: 1. The application form or a covering letter. Please tell us if your request is urgent or you need a translation. 2. The document to which the Apostille is to be attached. If there is more than one document you may need to check with the end-user whether the documents can be processed as a set or whether they must be treated separately. Documents in a set will be joined together. If they have been issued by different agencies they must be processed separately. A set is one or more documents issued by the same authority and with the same seal. For example, Birth and Marriage Certificates issued by the Registrar of Births Deaths and Marriages can be issued as one set. However, if one of the documents has the seal of the Registrar-General, this will need to be Apostilled as a separate set. A Citizenship Certificate, which has a different issuing authority and seal, must also be issued with a separate Apostille. 3. Payment The fee is $32 NZD (incl. GST) for one Apostille certificate and $15 NZD for each additional Apostille certificate submitted at the same time. 1 Apostille certificate = $32 2 Apostille certificates = $47 3 Apostille certificates = $62 4 Apostille certificates = $77 5 Apostille certificates = $92 You can pay by:
If you are not sure of the fee involved, please contact us.
Links to further information
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Last updated: 04/06/2010 |
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