The Department of Internal Affairs

The Department of Internal Affairs

Te Tari Taiwhenua

Building a safe, prosperous and respected nation

 

Services › Anti-Money Laundering › Annual AML/CFT Report

Overview

Frequently asked questions

How do I submit an annual AML/CFT report?

To submit your annual AML/CFT report, please follow the steps below:


If, for whatever reason, you are unable to complete or upload your annual AML/CFT report, please contact us at amlcft@dia.govt.nz before the 31 August deadline.

Step one: Download the annual AML/CFT report form

You will need a PDF viewer such as Adobe Reader installed on your computer to view and complete the form. If you are unable to open the form, we recommend you install the latest version of Adobe Reader. You can download and install Acrobat Reader for free from the Adobe website.

If you are having problems viewing the form via your browser, use the following instructions to turn off in-browser PDF viewing. If the problem persists, please contact us at amlcft@dia.govt.nz

We recommend that you save a copy of the form to your computer first and then use Adobe Reader 10.0 or greater to open it – rather than attempting to open the PDF directly using your web browser.

Step two: Type your responses into the form

Type your answers in the annual AML/CFT report form.

If you are unsure how to answer the questions, please refer to our User Guide. This guide contains useful information to help you complete the form.

Helpful guidance is also included in hover boxes in the form. Hover over the question mark to bring up the hover box guidance.

Once you have filled out the form, sign it by typing your full name in the signature block.

Important: DO NOT print and hand write your answers on the form, please fill in the form electronically. Only forms completed in the prescribed format will be accepted.

Step three: Save the form

Once you have completed the form it is important that you save the file to your desktop.

Only submit the electronic copy of the completed form using the upload facility below.

Print out and sign a hard copy of the completed form. Retain it on file for future reference.

Step four: Upload your form

Submit the annual AML/CFT report form via the upload facility.

Please contact us at amlcft@dia.govt.nz if you have any questions.

Important: DO NOT attempt to upload a scanned copy of the completed form.

What is the annual AML/CFT report?

All reporting entities supervised by Internal Affairs must complete an annual report of their risk assessment and Anti-Money Laundering and Countering Financing of Terrorism (AML/CFT) programme covering the period of
1 July 2016 to 30 June 2017.

When is it due?

The annual AML/CFT report for the 2016/2017 period must be submitted any time
between 1 July and 31 August 2017.

*In accordance with s60(3) of the AML/CFT Act 2009, the AML/CFT supervisors have appointed 31 August 2017 as the time at which reporting entities must provide the annual report.

Changes to the 2016 AML/CFT report questions

There have been changes to some of the annual AML/CFT report questions to help make it easier for you to complete. These changes help to clarify what information you need to provide and reduce confusion for certain questions.


The main changes are described below.


Questions

Change

4.3 – 4.7 Risk assessment

Questions re-ordered to flow logically for the internal review/auditing of reporting entities’ risk assessment section.

4.8 & 4.9 Risk assessment

Question 4.8 has been split into 4.8 and 4.9 to reduce errors in responses.

5.3 – 5.7 AML/CFT Programme

Questions re-ordered to flow logically for the internal review/auditing of reporting entities’ AML/CFT programme section.

6.2 Products and Services. 35 – 46d

Terminology describing investment products and services has been updated to be consistent with the FMC Act. For example, new FMC Act services have been added, including licensed intermediary services such as peer-to-peer lenders and DIMS licensees.

NOTE: We accept for some reporting entities, splitting revenue into new products/services may be problematic. If you have been preparing that data cumulatively over the reporting period to populate existing questions, please break the revenue down into the appropriate new product/service –taking into account you only need to provide an estimate.

10.1 Questions from the FMA

Terminology for the section identifying which sub-sector your reporting entity belongs to has been updated to be consistent with changes in section 130 of the AML/CFT Act and section 5 of the Financial Service Providers Act. It now takes into account that some reporting entities’ financial activities may cover more than one sector type.

To assist you with these changes, and completing your annual AML/CFT report, we have updated the user guide: The revised annual AML/CFT report template is available above.

What does the annual AML/CFT report cover?

The annual AML/CFT report covers five broad topics:
  • Part 1 – Business contact details and organisation structure
  • Part 2 – AML/CFT risk assessment and AML/CFT programme
  • Part 3 – Products and services, customers and channels
  • Part 4 – AML/CFT supervisor-specific questions
  • Part 5 – Compliance with exemptions
Schedule 2 of the AML/CFT (Requirements and Compliance) Regulations 2011 determines the content for the annual AML/CFT report.

How will the information be used?

Annual AML/CFT reports help us understand how businesses:
  • meet their AML/CFT obligations
  • assess and lessen their risk of money laundering and terrorist financing
  • manage their financial activities.

Who must submit an annual AML/CFT report?

Reporting entities must submit an annual AML/CFT report to the appropriate AML/CFT supervisor.


Casinos, non-deposit-taking lenders, money changers, and other reporting entities that are not supervised by the Reserve Bank of New Zealand or the Financial Markets Authority are required to submit an annual AML/CFT report to Internal Affairs.

Examples of types of businesses that must submit an annual AML/CFT report to Internal Affairs are:
  • cash transport providers
  • casinos
  • factoring providers
  • financial leasing providers
  • money changers
  • non-bank non-deposit taking lenders
  • non-bank credit card providers
  • payment providers
  • payroll providers
  • remittance providers
  • safe deposit providers
  • stored value card providers
  • tax pooling providers and
  • trust and company service providers

What happens if I don't submit an annual AML/CFT report?

If you do not submit an annual AML/CFT report, compliance action may be taken against you.


What happens if I supply false or misleading information?

Penalties may apply if false or misleading information is supplied.


Can I have an extension for submitting my annual AML/CFT report?

No. Internal Affairs is unable to grant any extensions.


Am I exempt from submitting an annual AML/CFT report?

If you have a full exemption from the AML/CFT Act, you do not need to submit an annual AML/CFT report.


If you have a partial exemption, you may be required to submit an annual AML/CFT report.

If you do not know whether you need to submit an annual AML/CFT report, please contact us at amlcft@dia.govt.nz

Can I create my own template to submit my annual AML/CFT report?

No. Please use the form provided above to complete your annual AML/CFT report.


We cannot accept annual AML/CFT reports that have not been completed in the standard form.

Can I use a template provided by another supervisor to complete my annual AML/CFT report?

No. You must use the form provided by your own AML/CFT supervisor.


If Internal Affairs is your supervisor for AML/CFT, you must Internal Affairs’ form above.

Can I submit a handwritten report?

No. Please fill out the form electronically and upload it via the upload facility above.


I am unable to sign the form. What should I do?

You do not need to electronically sign the annual AML/CFT report. Please type your full name into the textbox in Part 6.


Note: You are required to print and sign a copy of your annual AML/CFT report and retain the signed copy on file for future reference.

Does each member of a designated business group (DBG) need to complete a separate annual AML/CFT form?

Yes. Each member of a DBG must complete a separate annual AML/CFT form, except as noted in Part Two (Questions 4-5) for reporting entities that are eligible members of a DBG.


If you are a member of a DBG, you may allow another member to answer Part Two on your behalf. However, please note that you are responsible for the information provided. If you are eligible, use the space provided in Part Two to specify this, together with the legal name and registered number of the member answering Part Two on your behalf. Then leave this Part blank and go to Part Three. You are required to answer all other parts of the form.

Who can I contact if I need help?

If you need help, or if you are unable to complete the form, please email us in the first instance.


Email: amlcft@dia.govt.nz

Alternatively, you can call us and ask to speak with someone in the Financial Integrity team. We're available Monday to Friday between 9am-5pm.

Freephone: 0800 25 78 87 (New Zealand only)

International phone: (+64 4) 495 7200

If you would like to speak to someone in a language that is not English, please use the numbers above and ask for Language Line and you will be linked to an interpreter on the telephone.