The Department has six branches:
- Strategy and Governance branch
- Information and Knowledge Services branch
- Policy, Regulatory and Ethnic Affairs branch
- Service Delivery and Operations branch
- Service and System Transformation branch
- Shared Services branch
- Related Information
In addition to the groups and functions listed below, each branch includes a Development and Support group, to provide direct support to the Deputy CE on strategic and business issues.
The role of the Strategy and Governance branch is to provide strategic management and governance support to the Chief Executive and the Executive Leadership Team. Collectively it is accountable for:
- facilitating effective governance of the Department
- leading and facilitating development of the Department's strategic direction
- working collaboratively with the branches to successfully achieve the Department's strategic priorities.
It has the following groups:
- Organisational Performance:
- Strategy and Planning
- Governance and Assurance
The role of the branch is to:
- manage the storage, preservation, and conservation of knowledge, information, heritage collections and taonga
- promote efficient and innovative access to those collections for the benefit of government and New Zealanders
The Information and Knowledge Service branch includes the following groups and functions:
National Library of New Zealand, Te Puna Mātauranga o Aotearoa
The National Library of New Zealand, Te Puna Mātauranga o Aotearoa is established under its own Act of Parliament. The National Library:
- develops and maintains the Crown’s documentary heritage collections, principally the Alexander Turnbull Library
- makes the National Library’s collections accessible in order to provide for the most advantageous use of those collections and resources
- supplements and furthers the work of other libraries in New Zealand
- works collaboratively with other institutions having similar purposes, including those forming part of the international library community
- provides other services that include access to information resources and bibliographic and school services
- promotes cooperation and work collaboratively with others on library matters within New Zealand and overseas
The National Library has the following four units:
- Alexander Turnbull Library
- Content Services
- Literacy, Learning & Public Programmes
- Digital New Zealand
Archives New Zealand, Te Rua Mahara o te Kāwanatanga
Archives New Zealand is the guardian of the record of government. Its holdings include the originals of the Treaty of Waitangi, government documents, maps, plans, paintings, film and sound recordings. The General Manager is the Chief Archivist.
Archives New Zealand:
- manages the Public Records Act 2005 and works with government agencies to administer the Act
- makes sure records of government decision making are created and those of long-term value, including digital, are transferred into its care
- provides recordkeeping advice and information to government agencies
- makes public archives accessible to government departments, other organisations and the public
- manages the public archives in a protected and secure environment
- provides leadership and support for archival activities across New Zealand.
Archives New Zealand has the following four units:
- Regional & Access Services
- Archives Management
- Government Recordkeeping
- Māori & Community Archives
Find out more about Archives New Zealand, Te Rua Mahara o te Kāwanatanga
Government Information Services (GIS)
- provides information management for the Department
- provides information standards and advisory for all of government
- provides web information service delivery for all of government
- NZ Gazette
- publication of the New Zealand Gazette
Government Chief Privacy Officer (GCPO)
GCPO leads an all-of-government approach to privacy, and provides agencies with advice to help them build capability. The GCPO role allows the department to help the entire public sector improve its appreciation of privacy issues and information management.
Four main functions are:
- Providing leadership, by setting the vision for privacy across government
- Building capability
- Engaging with the Office of the Privacy Commissioner
The role of the branch is to:
- provide policy advice to the Department’s Ministers
- perform regulatory and compliance operations
- provide advice and services relating to Ethnic Communities
- carry out monitoring of, and advice on appointments for a number of Crown Entities
The Policy, Regulatory and Ethnic Affairs branch includes the following groups and functions:
- Local government and community, voluntary and sector policy
- Gambling, racing and censorship policy
- Identity policy (including policy relating to citizenship, passports and the registration of births, deaths, marriages and civil unions)
- Policy relating to the provision and funding of New Zealand's fire services
- General policy (including policy relating to daylight saving, public inquiries and commissions of inquiry)
- Knowledge, Information, Research & Technology policy (including library, archives and public records policy)
- Strategic analysis and information
- Electronic messaging compliance (anti-spam)
- Censorship compliance
- Gambling compliance
- Intelligence operations
- Financial integrity (anti-money laundering and countering financing of terrorism)
- Complaints, investigations and prosecutions
- Operational policy
The Department's approach to compliance and enforcement in this area is set out in the document: Minimising Harm - Maximising Benefit
See also: The Department's Prosecution Policy
Office of Ethnic Communities
- see our website: ethniccommunities.govt.nz
- see our organisational structure
- Language Line telephone interpreting services
Local Government Commission
- See the Local Government Commission website
The role of the branch is to provide public-facing services and operations for community development grants and advice, passport and citizenship applications, birth, death, marriage, civil union and name change registrations, and identity verification and authentication services.
The Service Delivery and Operations branch includes the following groups of functions:
Community Operations leads the Department’s direct interface with New Zealand communities, primarily by providing information, resources and advice to communities and the administration of grant funding.
We are responsible for delivering community advisory and funding administration services throughout New Zealand and supporting communities to be resilient and achieve their aspirations.
We have 16 service delivery offices located from Kaitaia to Invercargill.
Our services support communities, hapū and iwi groups, organisations and networks to identify their priorities and to develop strategies for achieving them.
For more information see communitymatters.govt.nz
- maintains a register of New Zealand charities and promotes confidence in the charitable sector. See Charities website.
- provides functions relating to passports operations. See Passports website.
- provides functions relating to citizenship operations. See New Zealand citizenship.
Births, Deaths and Marriages
registers and maintains New Zealand birth, death, marriage, civil union and name change information and provides access to that information by issuing certificates and printouts. The BDM office also appoints marriage and civil union celebrants, and issues certificates of no impediment for people who wish to marry or enter into a civil union overseas. See Births, deaths and marriages.
- provides customer services for:
- authentication of NZ-issued documents for use overseas
The Translation Service
The Service and System Transformation Branch (SST) has two main functions. It provides the Department’s internal ICT services and it supports the Chief Executive, in his role as Government Chief Information Officer (GCIO), to deliver his responsibilities as the functional leader of government ICT. See: ict.govt.nz
The GCIO has a mandate to set the vision, strategic direction, policy, and standards for all-of-government ICT, and SST supports the GCIO through leadership of delivery of the Government ICT Strategy and Action Plan to 2017, the all-of-government ICT Assurance function, and leading development and implementation of ICT Common Capabilities across government.
The Deputy Chief Executive responsible for the SST Branch, Tim Occleshaw, is also Government Chief Technology Officer.
System Transformation is responsible for the all-of-government ICT strategy, architecture and operating model to support the functional leadership role of the GCIO, as well as overseeing the government's ICT investment portfolio and preparing advice to Ministers.
The key focus of System Transformation is ensuring the Government ICT Strategy and Action Plan to 2017 is achieved.
ICT Assurance provides government and the public with assurance and confidence that ICT-enabled projects and programmes within the State Services are managed effectively to deliver expected outcomes, and that ICT risks and processes in the State Services are identified and managed effectively.
The business group leads the delivery of ICT 'system-wide' assurance and advice across government, as part of government’s overall assurance framework. This includes building the assurance capability - both within the ICT Assurance business group and across the State Services.
Relationship Management is responsible for supporting the GCIO’s strategic engagement with key stakeholders across the State sector. It is the “primary point of contact” for all agencies into the GCIO’s functional leadership role and coordinates and oversees all-of-government ICT interactions and activities between DIA and State sector agencies. Relationship Management proactively works with State sector chief executives and their leadership teams to ensure the Government ICT Strategy and Action Plan to 2017 is achieved.
Commercial Strategy and Delivery
Commercial Strategy and Delivery provides strategic and operational leadership across the State sector for the government's ICT supply chain. The business group works to improve State sector performance by promoting the effective use of ICT services provided by the market, ensuring aggregation of government ICT spend and uptake, and developing and managing all-of-government ICT common capability products and services.
The Shared Services branch provides corporate support functions to other business groups in the Department, in communications, finance, human resources, ICT support (Technology Services and Solutions), property, procurement and administration. It is also the home to Ministerial Services and Secretariat Support.
Ministerial and Secretariat Services
- Ministerial Support unit provides office support and staffing to the Prime Minister and Ministers of the Crown and manages Ministerial residential accommodation and Civil List entitlements. It also administers the Beehive website.
- VIP Transport Service provides a chauffeur-driven service to Ministers and other customers, including the Leader of the Opposition and senior Judges, and manages Ministerial self-drive vehicles.
- Visits and Ceremonial Office organises and coordinates visits of guests of government, state and ministerial functions and ceremonies and state and official ceremonies. It also organises national commemorative events, such as Anzac Day and provides a flag hire service.
- Secretariat Support provides secretariat functions for several entities:
- The Gambling Commission
- Commissions of Inquiry and ad hoc bodies
- The Library and Information Advisory Commission, Ngā Kaiwhakamārama i ngā Kohikohinga Kōrero
- The Public Lending Right Advisory Group
- The Guardians Kaitiaki of the Alexander Turnbull Library
- The Archives Council
- The Film and Literature Board of Review
- Confidential Listening and Assistance Service.
Read our Engagement survey results
Read the Department's Performance Improvement Framework Assessment
Read the Department's 2013/14 Administrative and Support Services Benchmarking (BASS) Report
Read about the Kōtui Procurement Review (National Library of New Zealand)