Services › Apostille Certification
Paraguay is now issuing and accepting Apostille certificates! e-Apostilles have the same legal standing as paper Apostilles confirmed by the recent HCCH Forum Conclusions & Recommendations(.pdf) 256k.* We are now located at: Ground Floor, Archives NZ, 10 Mulgrave Street, Wellington 6011. Please click here for our new Application Form (.pdf) 73k.*
Please note: We CANNOT process original academic or Justice of the Peace signed documents; please see our requirements below.
Before certain New Zealand issued documents can be used overseas, document legalisation or authentication may be necessary. It is required by overseas officials who are not able to determine on sight the authenticity of New Zealand issued documents. Apostille Certificates are available for use in countries that have signed the Hague Convention abolishing the requirement of legalisation for foreign public documents. To check the country you are sending your documents to accepts Apostille certificates please click on the Document Authentication Homepage to the left.
How to obtain an Apostille Certificate
Send the document, with the completed application form, to us:
Authentication Unit, Ground Floor, Archives NZ, 10 Mulgrave Street, Wellington 6011
or by post:
Authentication Unit, Department of Internal Affairs, PO Box 805, Wellington 6140
You can request a paper Apostille, an e-Apostille, or both.
A paper Apostille is a certificate we attach to your document with a ribbon and embossed seal.
An e-Apostille is an electronic version of an Apostille certificate which we can email to you.
Please check with the relevant Foreign Embassy or Authority that you are submitting the document to. Many countries have specific requirements about translations or processing the documents individually or as sets.
Click here for Application Form (.pdf) 73k*
*This document is in Adobe Acrobat (.pdf) format. You need to have the Adobe Acrobat Reader installed on your computer. You can download a free version from the Adobe site.
Make sure you have enclosed:
1. The application form or a covering letter. Please tell us whether you require a paper Apostille, an e-Apostille, or both. Please tell us if your request is urgent, or if you need a translation.
2. The document to which the Apostille is to be attached. If there is more than one document you may need to check with the end-user whether the documents can be processed as a set or whether they must be treated separately. Documents in a set will be tied together. If they have been issued by different agencies they must be processed separately.
A set is one or more documents issued by the same authority. For example, Birth and Marriage certificates issued by the Registrar of Births Deaths and Marriages can be issued as one set. A notarised document, which has a different issuing authority and seal, must be issued with a separate Apostille.
The fee is $32 NZD (incl. GST) for one Apostille certificate and
$15 NZD for each additional Apostille certificate ordered at the same time.
An e-Apostille costs the same amount as a paper Apostille. Fees are based on the total number of Apostilles/e-Apostilles you order.
1 Apostille certificate = $32
2 Apostille certificates = $47
3 Apostille certificates = $62
4 Apostille certificates = $77
5 Apostille certificates = $92
You can pay by:
Phone: (+64) 4 931-6998 | Freephone: 0800 872 675 | Fax: (+64) 4 470 2921
Office hours: Monday to Friday 8:30am - 5:00pm
Return of documents
Your documents need to meet certain requirements before you send them to us:
1. We accept original birth, death, marriage*, and change of name certificates issued in New Zealand as long as:
they have the round seal of the Registrar of Births Deaths and Marriages (or the Registrar-General).
Some older certificates do not have a seal and so new certificates need to be ordered from Births Deaths and Marriages. You can call them on 0800 22 52 52 (from overseas +64 4 463 9362) or download their application forms at www.bdm.govt.nz
*We do not accept the marriage document that you signed on your wedding day (the Copy of Particulars of Marriage). We can only accept an official marriage certificate that you ordered after your wedding.
2. We accept documents bearing the seal and/or signature of an approved GOVERNMENT agency
such as a Court, a Police station, the New Zealand Qualifications Authority (NZQA), the New Zealand Food Safety Authority (NZFSA), the Inland Revenue Department (IRD), or a New Zealand Embassy or Consulate overseas.
Criminal Conviction Letters from the Ministry of Justice:
When ordering these please ask the Ministry of Justice to print the Criminal Conviction Letter on their blue logo paper with an ink signature. We cannot attach an Apostille to black and white letters. Please follow the instructions on their website (these apply for all Hague Convention countries) :
Ministry of Justice
Companies Office documents:
The Companies Offices generates Certificates of Incorporation, Certificates of Registration and Company Extracts for Limited companies which you can receive by email from their website. You can send these to us by email or in hardcopy.
We can provide an e-Apostille for these certificates.
To order these documents please go to:
Ordering Incorporation or Extract
We cannot authenticate an original Passport or Driver Licence. You must provide a copy that has been certified by the issuing office or notarised by a Notary Public.
3. We do NOT accept documents that have not been issued by the government unless:
if you are overseas you may be able to obtain a certified copy of your document from a New Zealand Embassy or Consulate, which you can then send to us.
Non-government issued documents such as school reports or university certificates, powers of attorney, contracts, employment references, bank statements, Chamber of Commerce certificates and any other document written by a company, non-government agency or individual need to be notarised by a Notary Public in New Zealand before you send it to our office. The Notary Public will sign the document and affix his/her seal to it. They may sign and seal a copy of the document. You can find a list of Notaries in your area on their website here or in the Yellow Pages telephone book. The Notary Public will charge a fee.
We cannot authenticate documents certified by a solicitor or a Justice of the Peace.
Please note we will immediately return your unprocessed documents to you if you submit solicitor or Justice of the Peace certified or signed documents.
To verify your e-Apostille please click on the red seal in the signature panel, then validate the signature by selecting signature properties (as seen in the images below).
1. To verify your e-Apostille please click on the red seal in the signature panel
2. Validate the signature by selecting signature properties (in the Signature Validation Status panel)
Links to further information
Paraguay is now issuing and accepting Apostille certificates!
e-Apostilles have the same legal standing as paper Apostilles confirmed by the recent HCCH Forum Conclusions & Recommendations(.pdf) 256k.*
We are now located at:
Ground Floor, Archives NZ, 10 Mulgrave Street, Wellington 6011.
Please click here for our new Application Form (.pdf) 73k.*