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Births, Deaths and Marriages - Whanautanga, Matenga, Marenatanga Get a Death, Marriage, Civil Union or Name Change Certificate |
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Certificate and Printout: Frequently Asked Questions
How do I apply for a certificate or printout? You can apply for an historic certificate or printout by phone, email, post, fax or in person at one of the Births, Deaths and Marriages offices. If you are requesting non-historic information then you may only make your request by post, fax or in person at one of the Births, Deaths and Marriages offices. What is the difference between a certificate and a printout? Both a certificate and a printout contain registered information about a person's birth, death, marriage, civil union and name change. A printout is a copy of the information from the registration. A certificate is an official document. The printout is not a legal document and is usually used for genealogical information purposes. How much does it cost? A birth certificate costs NZ$26.00 or you may request a birth certificate and a pictorial birth certificate for the same birth in the same application, which costs NZ$39.00. A marriage, civil union, name change or death certificate costs NZ$26.00. This is an official document. If you only require the information, rather than an official document, you may wish to apply for a printout which costs NZ$26.00 if the event took place from 1848 to 1874, or NZ$20.00 if the event took place after 1874. These copies are often requested for genealogical information purposes. How can I pay? Please see Get a Death, Marriage, Civil Union or Name Change Certificate or Get a Birth Certificate for further information about applying for a certificate or printout Historical records defined
What is the information you need? The minimum information to provide (with payment) is the type of certificate or printout, the person's full name (both parties’ full names if a marriage or civil union), the year of the event and the place of event. If requesting a name change you need to provide the person’s full name, date of birth and place of birth. You may also be required to meet evidence of identity requirements and sign a written statement. What if I don't know the year of the event? If you cannot supply the exact year, you have several options:
How long will it take? Certificates or printouts for events registered prior to 1 January 1998 will take up to eight working days to issue after Births, Deaths and Marriages have received a correct and complete application (plus postage time). Certificates or printouts for events registered after 1 January 1998 will be issued within one working day after Births, Deaths and Marriages have received a correct and complete application (plus postage time), provided the registration process has been completed. If you order a certificate and a printout together, they will be sent separately. This is due to the different processes involved to produce a certificate and printout. What information will the certificate or printout have on it? The certificate or printout will reflect the information that was provided at the time the event was registered. The information required for registration has changed throughout the years. For example, parents only used to record their age at the time of their child's birth, whereas now we record the parents actual dates of birth. If your certificate shows 'Not Recorded' this means that the information was mandatory but was not supplied. If the certificate shows a dash (-) this means that the information was not applicable to the registration. For further information, view, download or print out Family Record Research: a guide to tracing your family history. How do I find out my time of birth? The time of birth is not recorded on the birth certificate or printout. The hospital where your birth occurred may be able to assist you further. Why is my birth certificate bilingual? From 1 March 2004 the Department of Internal Affairs has included a bilingual component, a Te Reo Maori translation of the key field names, in all birth certificates. The Department of Internal Affairs is committed to supporting the Government's strategy for Te Reo Maori. There are plans to issue bilingual marriage, civil union and death certificates at a later stage. For further information about bilingual birth certificates please see: Frequently Asked Questions regarding bilingual certificates or contact us. Why does the certificate carry the warning 'This certificate is not evidence of the identity of the person presenting it'? In New Zealand, birth, death, marriage, civil union and name change records (with the exception of pre-adoptive records) are public records. A certificate is a document that supports someone's identity, rather than a document that proves someone's identity. How do I apply for a birth certificate if I was born outside of New Zealand? New Zealand Births, Deaths and Marriages issues certificates for events that are registered in New Zealand. If your birth is registered outside of New Zealand please contact the relevant Embassy, Consulate or High Commission in New Zealand. Non-disclosure direction A non-disclosure direction may be placed on a person’s records if the person, or his or her personal representative (e.g. person’s parents or other person authorised in writing), reasonably believes that disclosure of the registered information, or any part of the registered information, would be prejudicial to the personal safety of that person or his or her family. A non-disclosure direction expires after 5 years unless it is reinstated or withdrawn. If a non-disclosure direction is in place on a person’s record(s), generally only the person who is the subject of the information (or a parent if the person is under 18), or any other person authorised by the subject of the information may access registered information on the record(s). If any other person attempts to access registered information when a non-disclosure direction is in place he or she will be advised that the information exists but that the information cannot be provided. Please contact us for further information. |
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Last updated: 03/02/2009 |
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