The New Zealand Department of Internal Affairs : Services : Access Register


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Access Register

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The access register allows people to apply to find out the name of who has applied to access their records (e.g. whether or not a certificate/printout was issued) on or after 25 January 2009.

The access register generally contains the following information on every request for birth, marriage, civil union and name change information:

the name of the applicant
the date the applicant made the request
whether or not the request was granted

The access register does not include details of access granted to:

public sector agencies for maintenance of the law purposes;
a public sector agency to whom disclosure of the information is contemplated or authorised;
authorised searches (demographic, historical, statistical or health);
other people when the record is regarded as “historical information” or death information.

To request a report from the access register complete the form at Forms and Fees.

Example

If Joe Bloggs orders Jane Doe’s birth certificate on 1 March 2009 and the certificate is issued, the access register will contain the following entry that will be available to Jane Doe on request and after any fee (if applicable) is paid:

Information requested – Birth
Applicants name – Joe Bloggs
Date of request – 1 March 2009
Request complied with – Complied with

If there have been no requests for Jane Doe’s information since 25 January 2009 then no entries will have been made into the access register, and any report issued will be blank.


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Last updated: 09/04/2010